Simple tips to make your Powerpoint more accessible

You may have heard that PowerPoint Presentations aren’t accessible to students with a disability. While this may be true for some presentations, there are many things you can do that will not only improve the accessibility of your PowerPoint but also make it more engaging. Here a few things to keep in mind for your next PowerPoint presentation….


  • Keep it simple, consistent, and clear.
  • Use a template either the built-in ones or create your own.
  • Avoid overwhelming your slides with information.
  • Use graphics to highlight points or concepts, but don’t go over the top.
  • Ensure you have a different title for each slide.
  • Limit the number of bullet points and text per slide, 6-8 points is a good number.


  • Use high-quality clear graphics. Not only do these look amazing on a projector, but they can also be magnified without losing clarity.
  • Include alternative text.

Font and Colour

  • Choose a colour scheme, consisting of 2-3 colours for your PowerPoint presentation.
  • Ensure enough colour contrast between fonts and their background i.e. use a light coloured font on a dark background and a dark coloured font on a light background.
  • Keep to easily readable fonts such as Verdana, Helvetica, or Arial.
  • Keep minimum font size to 18pt.
  • Use capitalisation and italics sparingly.

Create a PDF of your presentation

If you are using Microsoft PowerPoint for Windows, then you are in luck. You can easily create an “accessible friendly” PDF by ensuring that ‘document structure tags for accessibility’ option is checked.

Note: If you are using a Mac you can still create a PDF but that option isn’t available.

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