The 2015 application instructions for OLT grants and fellowships are now available on the OLT website www.olt.gov.au Key differences between the 2014 and 2015 instructions are outlined at the beginning of the documents. You will also see that the instructions have been restructured to provide greater clarity.
Main items to note are:
- Applications for Seed grants will only be accepted in round 2, 2015
- Funding ranges have been amended
- Impact is now included more explicitly as a criteria in all grant applications. An impact plan needs to be developed as part of the application (not for EOIs, encouraged for fellowships)
- Three new priority areas have been added for grants, and some priority areas have been removed. This is to encourage applications on topics of current and emerging importance
- All criteria need to be addressed under separate headings in the application
- Page limits on sections of the application have been removed, but an overall page limit still applies.
Details on enhancements
Planning for Impact
Impact has been included in a much more explicit way in all application instructions.
All grants are required to plan for positive and substantial impact, and submit an impact plan as part of their application. This plan should be based on the Impact Planning and Evaluation Ladder (IMPEL). Further information is available in the grants application instructions and on the website www.olt.gov.au/impact. A comprehensive dissemination strategy will complement and enhance the impact plan.
For fellowships, impact will continue to be a focus of the programme. Fellows are encouraged to use the IMPEL framework to demonstrate consideration of the impact of their proposed fellowship, but are not required to submit a fellowship impact plan.
- Progress reporting
Progress reports will be conducted verbally through a semi-structured and recorded discussion with the OLT. These verbal progress reports will replace written progress reports. Verbal reports will be conducted by phone or through a face-to-face meeting with the project leader and/or the project manager (where possible). This will reduce the reporting load, and encourage greater two-way communication between the OLT and project leaders/fellows. All progress reports will be called ‘progress reports’, including the year 1 report, and occur at six-monthly intervals.
A guide to assist in preparing for the verbal progress report will soon be available on the OLT website.
The reporting dates for grants and fellowships are outlined in the funding agreement. The OLT will be in touch with the project leader about four weeks before the due date of the progress report to arrange a time for the verbal progress discussion.
- Final reporting
The final report for OLT grants and fellowships will have three parts, with page limits of 1:3:25. The three parts are:
- Part one: the achievements statement (one page only). This is a stand-alone key-messages document, presenting the main outcomes and outputs of the project.
The single page is designed to quickly and effectively communicate key points and resources from the project. Part 1 should be able to stand-alone from Parts 2 and 3 and may be distributed to promote and further disseminate project outcomes and outputs.
- Part two: the executive summary (maximum three pages) is used to summarise the issue/s and context for the project, its outputs, key findings, and recommendations for future action (where relevant). The information in this part should also be able to stand alone as a summary document of the project.
- Part three: the narrative (maximum 25 pages) is used to provide more detailed information about the project. It may include detail on how the progress was undertaken, how it progressed and any challenges or lessons learnt. A formal evaluation report may be included as an attachment to the report.
Detailed guidelines and template are now available on the OLT website.