The Academic Know-How On Gradebook Setups

Whether you are new to iLearn or have been using it for a while, we all know setting up the Gradebook can sometimes be daunting. With assessments, exams and end of Session 1 rolling in we thought we’d share a few common scenarios that often pop up in help requests.

Scenario 1
I have 3 quizzes all set to be out of 50, though they are only worth 25% of the unit total.  2 assignments both out of 100, though only worth 50% of the unit total and 1 workshop activity out of 25.  How do I set this up?

  1. Go into the gradebook and click on the Setup tab.
  2. Click on the Edit > Edit settings for the unit grade category (will show your units name) and change the Aggregation under Grade category to Natural.
  3. Click Save changes.

Now, to create your grade categories which will calculate an aggregated grade from a set of grade items.

  1. From the Setup page, click on Add Category and enter a category name, e.g. ‘Quizzes’.
  2. Set the Aggregation to Weighted mean of grades.
  3. Under Category Total, you will set the maximum grade to 25 and click save changes.
  4. Go back to the gradebook Setup page and move the 3 quizzes out of 50 under this Quiz category by clicking on the up/down arrow icon, located on the left side of the quiz name.  All 3 quizzes should now be listed under this Quiz category and  the quiz total will now be showing 25.
  5. You will repeat the same steps to set up the Assignment category, though set the maximum grade to 50.  Then move the 2 assignments under this Assignment category. The assignment total will now be showing 50.  As the 1 workshop activity is out of 25, you can leave this.   Your unit total will now show 100.

Scenario 2.
What do I do if I have 2 identical assignments set up, 1 for internal and 1 for external students and both are out of 100, though only worth 20% of the unit total?  How do I set this up?

  1. You will create an assignment category called Assignments, using the same steps as above to create a Category.
    Under Grade category, you will set the Aggregation to Highest grade.
  2. Under Category total, you will set the Maximum grade to 20.00 and click on save changes.
  3. From the setup page, you will click on the up/down arrows next to each assignment to move both Internal & External assignments under this Assignment category.  You will now see both assignments showing 100.00 and the assignment total displaying 20.00.

Scenario 3.
I have a lab practical exercise which is worth 25%.  How do I put this into the gradebook?

You will create a manual grade item in the gradebook and you can then manually enter the grades into the gradebook, or import the grades into the gradebook.

  1. Go into the gradebook and click on the Setup tab.
  2. Click on Add grade item.
  3. Enter the grade item name in item name e.g. ‘Lab Practical’.
  4. For Maximum grade, enter 25.
  5.  Click Save changes.  This grade item Lab Practical will now be displayed in the gradebook.

Scenario 4.
I have 2 practice quizzes in my unit for students and I want them to see the grade for their quiz attempt. However, I do not want this grade to be included in the gradebook unit total.  How do I set this up?

  1. Go into the Gradebook and click on the Setup tab.
  2. Click on Add Category and enter a name e.g. ‘Quizzes not graded’ and set the Aggregation to Weighted mean of grades.
  3. Under Category Total, you will set the maximum grade to 0 and click save changes.
  4. You will now move the 2 quizzes under this Quiz not graded category by clicking on the up/down arrow, which is at the left side of the quiz name. The quiz not graded category will now show 0.00.

Where else can I get help? Gradebook resources are full of great step by step instructions and how to guides on creating grade items, categories, importing & exporting grades, managing grade display types etc.

You can also raise a Onehelp request for any help or one on one assistance with setting up your gradebook.  The iLearn Drop in Clinic will also be back for Session 2, from 17th July – 4th August.  Locations still to be confirmed, so watch this space!

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